Library System Essay

AMA student Kariz Reinalyn B. Galano (et.al. Don Ricardo C. Lazaro, Rozmaigne Ann L. Sebastian, Kevin Patrick E. Viesca) (2012) cited in their approved thesis proposal at present ACLC has three hundred sixty five students enrolled. The institution is currently using a manual system in their Library and has weak security. Students can borrow books but need to return it within 5 school days. There is no proper monitoring on books being returned. There are no penalties imposed to the students as well. The only way the librarian will find out if there are still pending books not returned is during the end of semester at the inventory period. The librarian then will not sign the clearance of the students who failed to return the books. Another problem is the list of inventory of books. The students need to go and ask for the librarian’s assistance in order for them to search for the books. Karen Foss (2010), Library Director of the Catawba County Library System in Newton, North Carolina has expressed that it is difficult to find materials to help new public library managers cultivate their professional development. Most of the research and writings on library management have focused on academic libraries and only recently has there been more interest in the administration of public libraries. The skill and style of public library managers – the directors, branch managers, and department and service managers who are leading these institutions – strongly affects the culture of a public library. Library staff looks to these managers to help them navigate through the rapid changes that are occurring in public libraries as these changes in technology, roles, and user expectations strongly alter their daily routines of public service. Contemporary library managers need a wider array of skills and attributes than their earlier and more traditional counterparts and will need to seek continual professional development to remain effective as public libraries transition into the twenty-first century. These managers will also need to distinguish between management and leadership skills and learn to identify and mentor leaders within their staff who can assist in the transition. According to Alvin javelosa (2011) library is a collection of books, resources, and services, and the structure in which it is housed; it is organized for use and maintained by a public body, an institution, or a private individual. The term â€Å"library† has itself acquired a secondary meaning: â€Å"a collection of useful material for common use,† and in this sense is used in fields such as computer science, mathematics, statistics, electronics and biology. this study will help the library personnel or the librarian in monitoring the books accurately. Further, the use of cataloguing will be made easier through an advance system provided by this study. The librarian is encountering problems in doing transactions like borrowing books, checking the availability of books, returning and accessioning of books because all the transactions are being done manually. The process is time consuming. This proposed system will provide their library a computerized system making it more organized and easy to access. The advantage of this study is to make their current system more effective and efficient. This computerized library system is a transaction processing system (TPS) that will provide a convenient cataloguing, inventory, monitoring, accessioning, borrowing, returning, security and retrieving of records. According to Mohd Fairuz Anwar Bin Mahadi (2005), The Library management system will store all the books and members information that consist book number, book title, author name and racks to the system database. The system also provides search function to help students find the book by number of book. Search functions will search through the books database to look for the book and view where the book is situated. For the administrator user, only librarians have access to view or edit data from the system databases. Administrator user will handle administrative functions such create new LMS user account and decide the number of days allowed for the borrowed books. User needs to enter correct password and user id before user can access this function. From here, user can add, delete or update the book and borrower database. (http://library.utem.edu.my/index2.php?option=com_docman&task=doc_view&gid=3761&Itemid=208) According to Donna M. Salinas (2010) Library is the best place in the school where the students review and study. It is the place where students study so our group aims to improve the manual operation of the library system. We thought of something that makes the time of students and library personnel decreases for searching and borrowing of books. (http://www.scribd.com/doc/56632694/library-system) Related Studies: According to Shelagh (2001) Fisher library management system is becoming marginalized in the context of ICT developments currently taking place within the library sector because suppliers have failed to keep up with such developments, or have been more concerned with keeping up with the changes in the core functions. The aim of this research, therefore, was to determine the feasibility of developing and disseminating a model system specification which could be used to assist and guide libraries in the procurement of library management systems. The premise was that if a core set of requirements for library management systems, as articulated by purchasing libraries, could be identified, it followed that it would be feasible to develop a model specification or ‘toolkit’ on which procuring libraries could draw. Identification of a potential core set of requirements could be identified primarily by undertaking analyses of specifications produced by libraries for the tendering process in acquiring a library management system. Thus forty-one specifications were collected from libraries which had recently acquired a library management system, and these were subjected to various levels of analysis. The results are reported in Section 4. Secondly, it was decided that as library system suppliers were in receipt of large numbers of specifications produced by procuring library authorities they were in a strong position to comment on the feasibility, and desirability, of developing a model specification. Thus, a survey of UK system suppliers was undertaken to determine the collective view of suppliers on the role, content, quality and usefulness of the specification as a procurement tool. The results of the survey are reported in Section 5. A detailed account of the methods used in this Study is provided in Section 3. The next section (Section 2) provides a review of the literature on the role and content of specifications, and identifies weaknesses in approaches to producing specifications for the purchase of library systems. (et.al. Rachel Delbridge, Sià ¢n Lambert) (http://www.cerlim.ac.uk/projects/harmonise/harmonise.pdf) According to Veronica Adamson (2008) Changes in society and technology are impacting significantly on UK HE libraries and consequently on their management systems. Demographic changes, political and economic drivers are affecting university services and funding structures, and a ‘new realism’ of pragmatic economic and business considerations presides. (JISC & SCONUL LMS Study Report, March 2008) Library management systems have developed in response to technical advances and user requirements, mainly in developing electronic interfaces, refining standards and access protocols, purchasing and acquisition processes and cataloguing systems. Increasing globalization of goods, services and communities means that technical platforms are now developed on an international basis and implemented for a worldwide network of users and contributors. A new market for library services and information provision has emerged, with Google and Amazon as a de facto paradigm and metaphor for di scovery and delivery. Perceptions of the role and function of the university library are changing, developing and often conflicting, particularly in relation to the provision for collection and circulation, resource discovery, ownership and control, personalization and seamless access to resources. Enhancing usability and accessibility for an increasingly diverse user community is of increasing importance for libraries. Today’s library users expect speed and immediacy of information discovery, one-stop access to aggregated services, user-generated open content, and personalized, workflow-related delivery to the desktop. (et.al. Paul Bacsich, Ken Chad, David Kay, Jane Plenderleith) (http://www.jisc.ac.uk/media/documents/programmes/resourcediscovery/lmsstudy.pdf) According to Herrera C Rocio (1987) the work habits of users in any activity requiring information, the importance they attach to obtaining it and the facilities at their disposal, their knowledge of these facilities, their assessment of their value and the possibility of their obtaining what they are looking for are the factors that affect user behaviour in the quest for information. The behaviour of the users of university libraries specifically is affected, in addition to the above factors, by others directly related to the university environment, such as teaching methods and the type of education provided. The country’s education system is a teaching-learning process largly consisting in an essentially repetitive pattern in which the student consumes and reproduces the concepts transmitted by the teacher. This model is mainly based on the university lecture system, in which the teacher simply gives a course of study and provides the pupil with a brief bibliography consisti ng basically of texts. The result has been that education has not become a critical and creative process and library resources have accordingly been under-utilized. As regards the response to the information services provided by university libraries, it can be said that research workers do not use the services properly since the role of the library as an agent for the transfer of information has been disregarded in the research process, this type of user tending to acquire information through informal channels of communication, such as personal contacts with other colleagues. In its turn, the library has neglected its task as a constituent part of the research enterprise, forgetting that one of the priorities of the university, in addition to its teaching role, is that of research, which is the source of much knowledge of benefit not only to the university but also to the community in general. The university library should pay special attention to ascertaining not only the specific information needs of each type of user but also user behaviour patterns in the information retrieval process, in order that these needs may be met and the factors responsible for the non-use of the library restricted to a minimum. This will be achieved through an appropriate methodology for conducting user studies, which will then provide guidelines for the organization of user training or instruction courses aimed at the various groups. These courses will influence the future response of users to information services. Since user behaviour in the information retrieval process determines the level of library-user interaction, continual monitoring by the librarian of changes in that behaviour is necessary. These changes are dependent not only on information needs but also on the possible impact of the introduction of new services. This shows that, over and above the matter of training in the use of library resources, user behaviour presents a number of special features, largely reflecting the fact that the information needs of those concerned are not well defined and that their request for information are consequently vague and very general. It follows that library staff should bear in mind their active role in promoting and publicizing their services and resources since, despite the continual emphasis placed on the role of information in development, it has been shown that users tend to dispense with non-essential information, the usual practice being to rely on memory, to evade the problem or to solve it with vague or incomplete information. However, it should not be overlooked that there is another group of users who consult libraries actively and effectively in order to satisfy their information needs; although accessibility influences the use that they make of resources, the most important thing for this group is their confidence and faith in the information system. (c Loreto M. Libia and Rua R. Ivan) (http://www.unesco.org/webworld/ramp/html/r8722e/r8722e0l.htm) According Neelakdan,B (2010) a sincere attempt has been made towards finding out ways and means for automating activities in the School of Chemistry Library. The objective of this study is to use the Koha Open Source software system for the automation of the major day ­ to ­day activities of the various section of the School of Chemistry Library, which is tiresome and cumbersome. After the investigation, the researcher has found that Koha Software is more suitable for the library Automation. This project had the basic objective of designing a bibliographic database for the School of Chemistry library, with which the automation of circulation routines is carried out. From this point of view it may be concluded that Koha is a useful package for the creation of a database and for information retrieval. This set of Manuals for the automation of circulation section is tested with the database created from the collection of chemistry department library. A sample database for a few thousand works and a database of the users/borrowers are created. With that test sample the Manuals for each function of the circulation section is tested with the available computer system. Koha is an integrated software system with all the required models for small to very large libraries. It is found that this automation projects will serve as a model for any library. (http://www.ipublishing.co.in/jarvol1no12010/EIJAER1014.pdf) According to Dio P. Doble (2011) A college strengthens its educational level through the advancement of its library. The Botolan Community College Computerized Library System aimed to enhance the procedures of the library, from manually operated to a computerized system. This proposal’s purpose was to ease the transactions in the library, i,e., leading of books, storing of books, search engine for books, manage members of the library and secure the library system. The librarian and the library users still use the manual way of transacting of borrowing and returning of books. The librarian use log books in listing the books. They use library cards and card catalogues in searching for reading and reference materials. (http://www.scribd.com/doc/99431218/Computerized-Library-System)